MEDIA POLICY of the HAWAII HIGH SCHOOL ATHLETIC ASSOCIATION
Each individual or entity signing for or using a credential for access to any HHSAA event agrees to the following:
Each bearer must be and hereby represents that he or she is acting on a specific assignment for an accredited media agency and has a legitimate working function in conjunction with the event attended. The credential is not transferable and may be revoked at any time with or without cause.
The rights and privileges granted to bearer shall automatically terminate if any term of the credential shall be breached. The unauthorized use of his/her credential subjects the bearer to ejection from the facility and prosecution for criminal trespass, without limiting any other rights and remedies at law or in equity.
While within the venue, bearer shall, at all times, adhere to the policies in place for the event, as well as access limitations, and direction provided by the HHSAA and its designated agents.
Bearer assumes all risks incidental to the performance by the Bearer of Bearer’s services in connection with the Events and assumes all risks incidental to the Events, whether occurring before, during or after the actual playing of the Events, and agrees that the HHSAA, its member institutions, and their respective employees, directors, officers, student-athletes, coaches, and contractors shall not be liable for injuries or loss of personal property or equipment connection therewith.
Bearer agrees to indemnify the HHSAA and save harmless the HHSAA, its officers, agents, contractors, employees, and each of its member institutions, their officers, agents and employees, of and from any and all claims, demands, causes of actions, liabilities, damages and expenses (including reasonable attorneys’ fees) arising out of anything done or purported to have been done by Bearer or his/her employer, including but not limited to Bearer’s breach of any term of the credential. With respect to any claim that might give rise to liability of the Bearer as an indemnitor, the HHSAA shall: (a) have the right to fully participate in the litigation of such claim with counsel selected by Bearer and approved by the HHSAA at the sole expense of the Bearer; and (b) not be obligated, without their consent, to participate in any settlement of such claim.
All credentialed media, including television stations, networks, cable systems, participating institutions or their designees, are prohibited from making available game film or video to any other organization without advance written permission from the HHSAA, even though the planned use may be editorial in nature. Such film or video may be aired only by the specific station or entity to whom this credential is issued. These rights may not be assigned, transferred or otherwise disposed to any person, firm or corporation. Any agency wishing to use HHSAA film or video in any other manner must obtain written permission for such usage from the HHSAA.
Real-time transmission of streaming video, digital images and/or real-time audio of any game of the tournament is exclusive to the HHSAA and/or any other web site designated by the HHSAA and its rights holders. “Real-time” is defined by the HHSAA as a continuous play-by-play account, live or detailed description of an event.
Each Credential Holder (including institutional, television, Internet, new media, and print publications) has the privilege to blog during competition through the Credential Entity. Periodic updates of scores, statistics or other brief descriptions of the competition throughout the event are acceptable.
The HHSAA is the owner of trademarks, copyrights, and other proprietary rights connected to the championship. Member institution name, logo, mascot, and other intellectual property of a school, is controlled by each member institution. The member institution name and team name may be used for news purposes and consistent with the First Amendment.
In exchange for the access granted by the credential, the HHSAA shall have the right to purchase prints of any published photographs taken by the Bearer in connection with the credential, at the best financial terms offered to third parties, and such the HHSAA shall be licensed at no additional charge to use the photographs for news coverage purposes only. The HHSAA may not distribute reproductions of the photographs to others or license others to reproduce the photographs.
Radio stations that have not purchased rights shall not carry any broadcast report from courtside on a live basis or any live description of any game action while it is still in progress and are subject to all other requirements as listed in the “HHSAA radio policies.”
Bearer further agrees to release the HHSAA and all persons and educational institutions involved in the management or production of the competition from any claim or liability arising from failure to provide space for telecasting/broadcasting, or other facilities for the television/radio station, Internet media, network, cable system, or other media entity.
Requests for credentials must be made to Natalie Iwamoto, HHSAA Director of Information and Marketing, by e-mail (email@example.com) at least one week prior to the first day of the event and must include the following:
- Full name and title of the requestor
- Media agency
- Address, telephone, e-mail, sports editor or director making request
- Indicate if it is a press seat credential or photography credential
- Who/what will the reporter/photographer be covering (student-athlete, team, etc.)